Workshop submissions

Call for workshops: submission information

Workshop submissions open: 10 January 2024

Submissions Extended deadline: 6 March at 23:59 Hawaian time

Notification date - extended: 3 May 2024

Beyond submission deadline

The Global Evidence Summit 2024 extends an open invitation to submit workshops to be held during the concurrent programme. These workshops may contribute across a spectrum of fields, and we welcome workshops that engage with the Programme Domains and across the domains of health and social sectors. Our inclusive approach encourages participation from all areas within the spheres of Campbell, Cochrane, JBI, GIN, our programme partners, and other fields of evidence synthesis, guidance development and implementation.

We actively seek submissions that tackle global challenges head-on, spotlighting issues of importance. This includes a dedicated focus on evidence synthesis, implementation, methodologies, and the impactful use of evidence to inform decisions. As we advocate for a holistic perspective, we welcome submissions that transcend traditional boundaries, addressing global issues of importance. Our goal is to stimulate discussions that challenge norms and promote innovative solutions to pressing problems.

We invite you to submit proposals that are interactive and topical, and will keep participants talking and engaged. Innovative formats are welcome. We are interested in producing a varied programme of workshops, including challenging and interesting topics on evidence and cutting edge developments. The philosophy of the Global Evidence summit is the power of synergy and collaborative effort. Joint workshops among Global Evidence Summit organising and programme partners are very welcome and supported.

Your contributions, whether they align with the core Programme Domains or exploring new horizons, will enrich the discourse at the summit, advancing evidence-based practice and contributing to a brighter future for all.

If you have any questions about the relevance of your submission to the programme streams, please contact us: workshops@globalevidencesummit.org.

The extended deadline for submissions is 6 March at 23:59 Hawaian time.

Programme domains and concurrent sessions    

We offer seven concurrent sessions designed to accommodate 6 distinct domains, spanning Long Oral, Short Oral, Workshops, Special Sessions, and Moderated Posters.

1. Sustainable development agenda: how can leading organisations in Evidence-Based Health Care (EBHC)/Education/Social welfare partner and support the delivery of the United Nations Sustainable Development Goals in relation to evidence generation, synthesis and implementation, increasing the value of research and reducing research waste. This might include educational strategies and maximising technological advances.

• United Nations Sustainable Development Goals and Evidence-Based Health Care (EBHC)/Education/Social Welfare
• Enhancing evidence generation and synthesis in the context of Sustainable Development Goals
• Implementing Sustainable Development Goals through evidence
• Maximizing research value and reducing waste
• Strategies for education and leveraging technological advances
• Other Relevant Topics within the Sustainable Development Agenda and evidence realm

2. Research integrity making evidence accessible: including but not limited to the current publishing model, moving to open science, improving quality of peer review (or other approaches); challenges of predatory publishing, research integrity, problematic studies, risk of bias.    

• Ensuring Research Integrity
• Challenges within the current publishing model (e.g., Pre-prints, Predatory Publishing)
• Embracing Open Science
• Enhancing peer review quality
• Ensuring accessible evidence for all
• Impact of artificial intelligence (AI)
• Diverse aspects of Research Integrity and accessible evidence

3. Power of synergy in evidence synthesis & synthesis products: philosophy of Global Evidence Summit is the collaboration of global leaders in evidence-based policy and practice. Sharing knowledge in methodological innovation and transfer across policy areas. This is not just content (network meta-analysis, clinical study reports) but also the applicability and adaptation of synthesis methods.

• Collaborative Efforts in Evidence-Based Policy and Practice
• Advancements in Methodological Innovation
• Knowledge Sharing and Transfer across Policy Domains
• Adapting Synthesis Methods for Practical Use
• Harnessing the Power of Synergy in Evidence Synthesis and Guideline Development
• Miscellaneous Topics within the Synergy in Evidence Synthesis & Synthesis Products Scope

4. Evidence translation & implementation: knowledge translation, dissemination and implementation strategies including but not limited to guideline development, audit and feedback, leadership and stakeholder engagement strategies. The summit will explore a broad remit of themes and their dependencies, for example, the relationship between the environment (natural and social) and its effects on health, social welfare and wellbeing. 

• Strategies for Knowledge Translation and Implementation
• Effective Knowledge Dissemination
• Guideline Development Strategies
• Exploring the Impact of Environmental Factors on Health, Social Welfare, and Wellbeing
• Addressing Equity and Evidence Considerations
• Leadership and Stakeholder Engagement Approaches
• Combatting Mistrust in Science
• Varied Aspects of Evidence Translation & Implementation

5. Advocating for greater evidence communication & use of evidence: including but not limited to systems integration, linked to capacity-building in evidence-synthesis and informing/educating the work of evidence-users; supporting formal educational programmes that lead to certification; advocating for the use of evidence in decision making; and building a ‘climate’ for evidence to increase the use of evidence in policy and practice.

• Capacity-Building in Evidence Synthesis and Guideline Development
• Educational Initiatives and Programs
• Promoting Wider Adoption of Evidence in Decision-Making
• Creating an Environment Conducive to Evidence Utilization in Policy and Practice
• Miscellaneous Topics under Advocating for Greater Evidence Communication & Usage

6. From global evidence to local impact: the importance of contextualising evidence, measuring the impact and change evidence has; effective evaluation frameworks measuring impact in ‘improving lives’ through change in practice/outcomes research and development.

• Bridging Global Evidence to Local Impact, Especially in Low- and Middle-Income Countries (LMICs)
• The Significance of Contextualizing Evidence
• Measuring the Impact of Evidence and its Influence on Change
• Effective Evaluation Frameworks for Enhancing Lives through Research and Practice
• Various Aspects within the Realm of Global Evidence to Local Impact

Tips for successful workshops

Your workshop should have clearly stated goals, include a high level of interaction with participants and provide a structured plan appropriate for the length of your workshop.

• The philosophy of Global Evidence Summit 2024 is the power of synergy and collaborative effort. Joint workshops among Global Evidence Summit organising and programme partners are very welcomed and supported.
• Think about current topics and issues that are relevant to attendees, the public, and consumers.
• Not everything has to be new - participants also love good communicators who teach the basics well. Include hands-on work and examples of good practice or common errors to avoid - and maybe add some fun or a new interactive format to shake things up.
• Plan for your discussions to be well-structured and useful - stay on track and make sure you have a good facilitator to guide discussions arising from topics on the day.
• Promote networking – if you only have a small number of attendees (less than 15) consider a quick round of introductions. If you have more than 15 and people are on small tables together, enable time for quick small group introductions.
• Avoid lectures - if, in a 90-minute workshop, you have more than 10 slides before starting an interactive component, you have too many!
• If you are running a series, make it clear whether people need to attend prior parts of the series, and where there might be overlap. We will name sequential workshops accordingly, e.g. 'part 1 of 2'.
• Consider the size and room requirements of your workshop. We have rooms with varying capacity that can be set up in theatre- or cabaret-style (with groups of tables) seating. Larger rooms will generally be set up with theatre-style seating.
• Proposals that primarily present the results of a research project should be submitted as oral or poster presentations. Proposals that primarily involve unstructured discussion should be scheduled as meetings.

How to submit a workshop

To submit a workshop, click on the 'Submit workshop' button at the top or bottom of this page and create your personal account in the submission portal (note: all future communication will be addressed to this registered author). You do not need to register for the Global Evidence Summit 2024 to submit a workshop!

Once logged in to your account, you will be asked to define your contact information first and then you can access the online submission form which is used to submit workshops. Complete this form and click “Save As Draft” if you still need to edit the workshop abstract or click “Submit” to submit it for review. If you save your paper as a draft, you can log back in and access your submissions using the “Edit Workshop” tab in the menu.

Don’t forget to submit your workshop before the extended deadline of 6 March at 23:59 Hawaian time.

Once submitted, you should receive a confirmation email containing a summary of your information.

1. Instructions for workshops

• Workshops must be submitted online by extended deadline 6 March at 23:59 Hawaian time.
• Only workshops submitted in English will be considered.
• Submissions must not be longer than 350 words.
• The workshop should follow the structure:  Background, Objectives, Description and Activities/Interaction Plans. If your workshop does not fit into this format, please choose alternative headings that are appropriate. Please include a statement on the relevance and importance to the public.  This may be of direct relevance or it may be as a contribution to methods that result in more robust evidence production.
• The workshop title should not be longer than 20 words.
• If abbreviations are used, the abbreviated term should be written out in full the first time it is used.
• You do not need to submit a PDF version of the submission alongside the form.
• All accepted workshops will be copy-edited before being published.
• Do not include any personal data about specific individuals.

 2. Submission of workshops

You will receive an automated email to acknowledge your submission. (Please allow up to 30 minutes to receive this email.) If you do not receive an email, or if you require any help with submitting your workshop, please email workshops@globalevidencesummit.org.

 3. Acceptance and notification of workshops

Acceptance of workshops into the conference programme will be determined by the relevance of the topic, the design of the workshop, and readability and clarity of the description. All submissions may be evaluated by a patient or consumer partner, so keep that in mind when submitting and be sure to write in plain language. The philosophy of Global Evidence Summit 2024 is the power of synergy and collaborative effort. This will be an item within the evaluation form, which will have the highest weight.

The final decision is made by the Workshop subcommittee. Please note that the date to notify authors of acceptance or rejection of their submission has now been postponed from 30 April 2024 and will now be sent out on Friday 3 May 2024.

 4. Registration

All facilitators of accepted workshops are required to register and attend the Global Evidence Summit. The organisers reserve the right to withdraw workshops if facilitators have not registered and fully paid for their registrations for the Summit by 3 June 2024.

For any enquiries about the call for workshops, please email workshops@globalevidencesummit.org.